Grant Thornton NI LLP wants to protect the privacy of our clients and all third parties whose data we process in the course of our professional engagements. In the conduct of providing our professional services to clients, we may need to collect and use personal data about their directors, shareholder, partners, trustees, clients or customers or their employees, agents or contractors, which we will hold as a controller under Data Protection Law.
Please read the following statement; it will help you to understand how we use your personal data.
In this privacy statement “we”, “our”, and “us” refers to Grant Thornton NI LLP, the limited liability partnership.
What personal data do we collect?
In the course of carrying out our engagement for our client we may process personal data including your personal identification, name, address, email address, telephone numbers, roles and responsibilities, National Insurance numbers, details relating to contract of employment, salary information including credits and deductions, tax returns, bank account details, insurance details, invoices and company loan information. We may also process health information and family details if instructed to provide certain services to our client.
While most personal data will be obtained from you directly or from our client, we may also perform background checks as part of our client onboarding procedures and continuous monitoring, and we will engage a third party service provider to assist with such checks.
Why do we process your personal data?
We may process your personal data in connection with our client on-boarding process, which includes background checks, in order to comply with our legal obligations in connection with the anti-money laundering legislation (including the Money Laundering Regulations 2007 as amended by the Money Laundering, Terrorist Financing and Transfer of Funds (Information on the Payer) Regulations 2017, the Proceeds of Crime Act 2002, the Terrorism Act 2000 and the Counter-Terrorism Act 2008 (as amended in each case) and as may be further amended and updated from time to time.
We may also process your personal data in connection with the professional services that we provide to our clients. In particular, where we provide audit and/or tax services to our clients we may be the controller of certain personal data that we process in order to undertake that service and meet our contractual and professional obligations.
Our processing of your personal data in these circumstances is also based on our legitimate business interests in performing our engagement, operating our business and complying with internal policies and procedures. We may also be required to process such personal data in order to comply with our legal obligations.
What personal data are you obliged to provide?
If we request information from you for the purposes of carrying out our anti-money laundering due diligence checks and you do not provide that information, we will not be able to provide you or your company with our services.
To whom might we disclose your personal data?
We may engage third party IT providers who may be provided with access to our networks or IT tools.
We may input your name or other identifying information in to third party tools which we use to assist with our client on-boarding process and background checks. These providers include Thomson Reuters and Smartsearch.
We may be required to submit returns to Companies House or HM Revenue and Customs as part of our engagement and to fulfil our professional obligations.
We may be required to provide other audit firms with access to our audit files where they act as group auditors or successor auditors. We may also be requested to provide access to our audit files to potential investors or their advisors.
We may be required in certain circumstances, by law or by Regulations or by Professional Bodies, some of these may be located outside the European Economic Area (EEA), to which we belong, to make reports to regulatory and law enforcement authorities or to such bodies, or to disclose documents or information or take other action, as a result of information received by us or matters which come to our attention during the course of our engagement. We may also be required to provide Regulatory Bodies, Grant Thornton International Limited or Professional Bodies with access to our work papers in order to facilitate monitoring inspections.
In connection with the above we may transfer your personal data outside the EEA, including to a jurisdiction which is not recognised by the European Commission as providing for an equivalent level of protection for personal data as is provided for in the EEA. If and to the extent that we do so, we will ensure that appropriate measures are in place to comply with our obligations under applicable law governing such transfers, which may include entering into a contract governing the transfer which contains the ‘standard contractual clauses’ approved for this purpose by the European Commission or, in respect of transfers to the United States of America, ensuring that the transfer is covered by the EU-US Privacy Shield framework. Further details of the measures that we have taken in this regard are available by contacting us using the contact details below.
Our retention of your personal data
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
You have the right, subject to certain exemptions, to obtain a copy of any personal data we hold about you, to request rectification or erasure of such data, to request restriction of processing or to object to processing, and data portability. If you wish to exercise these rights, please contact us at our registered office:
Registered office address: 12-15 Donegall Square West, Belfast, BT1 6JH
Alternatively, contact firstname.lastname@example.org
You also have the right to complain to the Data Protection Commission or another supervisory authority.